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August 25, 2014 / Council of State Archivists

Electronic Records Day 10.10.14

electronic records day

What is Electronic records day?

E-Records Day is a day to raise awareness among government agencies, related professional organizations, the general public and other stakeholders about the crucial role electronic records play in our world. Now in its third year, E-records day was created by the Council of State Archivists (CoSA) as part of their State Electronic Records Initiative (SERI). Last year the Society of American Archivists joined CoSA in its promotional efforts, and this year we want YOU to help spread the word as well.

How can I participate?

Use ALL your networks to help raise stakeholders awareness of important e-records issues.

  • Spread the word through social media channels
  • Do a special post on your blog
  • Engage the public in a presentation on risks to digital content
  • Start a dialog with other entities in your area that work with e-records on a daily basis
  • Host a workshop on good digital preservation practices

Need a starting point?

SERI’s Advocacy and Awareness subcommittee has prepared some sample releases for interested groups to use, including 10 Reasons Why Electronic Records Need Special Attention, and tips for how government agencies can better manage their e-records.

If you have questions, want to offer suggestions or need copies of promotional materials, please contact Kristopher Stenson, Electronic Records Archivist, Illinois State Archives at 217-557-1085 or


July 14, 2014 / Council of State Archivists

Iconic Blue Dog Artwork displayed at Louisiana State Archives

The Louisiana State Archives offered the public access to view a collection of iconic Blue Dog artwork by acclaimed Louisiana artist George Rodrigue. The exhibit began on Tuesday, May 20, 2014 and ran through June 30, 2014. The month long exhibit included several original Rodrigue paintings.

“The Blue Dog is such a beloved figure in our state and the Archives is grateful for the generosity of the George Rodrigue Foundation for bringing this exhibit back to Baton Rouge after first displaying it in the capitol city in 2001,” said Secretary of State Tom Schedler.

As part of its outreach activities for the Blue Dog exhibit, the Archives hosted Miss USA, Miss Louisiana and several of the 2014 Miss USA contestants on Thursday, May 29th in cooperation with Visit Baton Rouge as a part of their pageant activities. During the event on the 29th, the “Blue Dog Piano,” a one-of-a-kind restored Steinway piano used by Rodrigue as a canvas to generate interest for his George Rodrigue Foundation of the Arts, was also on display. Harold Mims, a PhD student at Louisiana State University studying music composition and jazz studies agreed to play the Blue Dog Steinway for the Miss USA contestants. He is the founder of HCM Music & Publishing and services clients as an arranger, composer, orchestrator, keyboardist, educator and producer. Additionally, LSU School of Music Brass students also performed during the ceremony.


Featured in the photo are (from left to right) Louisiana State Archivist Florent Hardy Jr., Ph.D, Monique Breaux and 2013 MIss USA Erin Brady.

The Louisiana State Archives is dedicated to identifying, collecting, preserving and maintaining records and artifacts that enhance the state’s remarkable history. It is located at 3851 Essen Lane in Baton Rouge. The Archives is open to the public Monday through Friday, 8:00 a.m. – 4:30 p.m. and the first Saturday of each month from 9:00 a.m.- 5:00 p.m.

July 11, 2014 / Council of State Archivists

May and June Webinars

The May and June CoSA Member Webinars are available on BaseCamp for your perusal. If you missed the webinars when they happened, or want to review the material covered, you can access the information here!

May CoSA Member Webinar – Photographic Storage on a Budget
Presenters Alice Carver-Kubik (Photographic Research Scientist, Image Permanence Institute), Jenn Foltz Cruickshank (Conservator, Maryland State Archives) and Amanda Baker (Archival Product Manager/Archival Supplies, Gaylord Bros., Inc.) talked about the different aspects of photographic preservation, storage and supplies. To listen to a recording of the presentation and view the slides, click on the link below.

June CoSA Member Webinar – Succession Planning Without the Drama
Presenters John Hyrum Martinez (Director, Publications & Services Division, Office of the Federal Register), Steve Excell (Washington State Archivist, Office of Secretary of State Kim Wyman) and Pat Michaelis (Director, Research Collections Division, Kansas State Historical Society) presented different aspects of succession planning based on their own experiences. To listen to a recording of the presentation and view the slides, click on the link below.

The slides, without audio, are also available on

July 2, 2014 / Council of State Archivists

July 2014 Webinar Schedule

Continuing with CoSA’s theme for its 2014 Webinar Series, Rethinking Resources, check out the Webinars scheduled for the month of July.

The 2014 SERI Educational Webinar Series focuses on electronic records topics of importance to state and territorial archivists and their staff.

  • Hiring Electronic Records Staff – presented by the SERI Education Subcommittee on Tuesday, July 8, 2014 at 2pm ET
  • PERTTS Portal Overview – presented by Carol Kussmann on Tuesday, July 22, 2014 at 2pm ET

The 2014 CoSA Member Webinar Series presents learning and sharing opportunities that explore new directions for internships, partnerships, SHRABs, succession planning, and funding.

  • Funding Programs for Archives at IMLS and NEH – presented by Robert Horton, IMLS Associate Deputy Director for LIbrary Services and Joel Wurl, NEH, Division of Preservation and Access, Senior Program Officer on Thursday, July 24, 2014 at 3pm ET


May 16, 2014 / Council of State Archivists

And the award goes to….

….You! Or your colleague. Or an Archives or supporting organization that you know of. The point is – these awards have to go to somebody/place and the Council of State Archivists needs your help to identify and nominate worthy candidates! The deadline to submit nominations for the CoSA Awards Program is today, May 16 at 5pm.

Awards are offered for the following categories:

  • Victoria Irons Walch Leadership Award – This award recognizes the sustained leadership and outstanding contributions of an individual or institution to the development of state and territorial archives
  • Victoria Irons Walch Travel Stipend – This award encourages the development of an emerging leader in state and territorial archives by providing a stipend for an individual to attend the annual Council of State Archivists meeting. The recipient will receive a certificate and travel funds.
  • Advocacy for Archives Award – This award acknowledges an individual or organization that has made significant contributions to efforts by state and local government archives to ensure the preservation and availability of the American historical record. The recipient will receive a certificate.
  • Rising Stars Award – These awards acknowledge outstanding contributions by individual staff members or teams to their state archives and constituencies.

With so many award categories to choose from, it’s natural that you may feel some hesitation in being confined to just one nomination. CoSA’s suggestion? Nominate as many candidates as you want! By recognizing exemplary achievements, the Council of State Archivists hopes to inspire others to make similar contributions to the field. For more information about the individual awards and the nomination process visit today!


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