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March 7, 2012 / Council of State Archivists

Famous sword back where ‘it should be’

Article originally appeared on www.ajc.com on March 7, 2012 and was written by Bill Hendrick.

The deal went down clandestinely in broad daylight in the heart of downtown Charlotte.

It wasn’t illegal, but the parking lot arms swap was done surreptitiously because the item involved is worth upward of $100,000 and “absolutely priceless” to Georgia history.

The War of 1812 sword, awarded by the General Assembly to native son Daniel Appling for heroism, finally has been brought home to the Georgia Archives by Dianne Cannestra, president of the Friends of Georgia Archives and History, a nonprofit fundraising group, and Susan Lemesis, co-chair of the Appling Sword Campaign.

It had been lost since 1907 but was found by a fluke in 2010 by a former archivist while thumbing through Antiques magazine in a barbership. He reported the discovery to state archivist David Carmicheal, who enlisted the aid of FOGAH to help raise enough funds in a weak economy to purchase it from its owner, dealer Kelly Kinzle of New Oxford, Pa. [link to full article]

March 5, 2012 / Council of State Archivists

In a Flood Tide of Digital Data, an Ark Full of Books

Article originally appeared on www.nytimes.com on March 3, 2012 and was written by David Streitfeld.

In a wooden warehouse in this industrial suburb, the 20th century is being stored in case of digital disaster.

Forty-foot shipping containers stacked two by two are stuffed with the most enduring, as well as some of the most forgettable, books of the era. Every week, 20,000 new volumes arrive, many of them donations from libraries and universities thrilled to unload material that has no place in the Internet Age.

Destined for immortality one day last week were “American Indian Policy in the 20th Century,” “All New Crafts for Halloween,” “The Portable Faulkner,” “What to Do When Your Son or Daughter Divorces” and “Temptation’s Kiss,” a romance. [link to full article]

January 24, 2012 / Council of State Archivists

YouTube Agrees to Modified Terms of Service after Negotiations with NASCIO

This press release originally appeared on www.nascio.org on January 17, 2012.

Following lengthy discussions involving members of the National Association of State Chief Information Officers (NASCIO) Social Media Legal Workgroup, YouTube has agreed to modify the terms of service exclusively for state government. The new terms resolve a series of legal issues around indemnification and court of jurisdiction, which posed significant risk to state government.

NASCIO, an association devoted to state CIOs and a leading advocate for technology policy at all levels of government, indicates the agreement will provide state agencies with a quick adoption and safer use of YouTube once formally approved through their state chief information officer. [link to full article]

September 22, 2011 / Council of State Archivists

As records dry out, town offices regroup

Article originally appeared on www.rutlandherald.com on September 22, 2011 and was written by Jenna Pizzi.

When Tropical Storm Irene drenched Vermont last month, homes, businesses and roads weren’t the only things in its path.

Many town offices were flooded, leaving a few vaults filled with dirty river water, drenching land and vital records.

In Moretown, for example, the vault filled with 5½ feet of water, according to Town Clerk Cherilyn Lamson.

Stockbridge and Waterbury also had water pool in their vaults.

“We really need to check and see if there is a flood-proof vault door,” said Catherine Brown, Stockbridge’s town clerk.

While Waterbury was able to recover its records fairly quickly, Stockbridge and Moretown were not so lucky. Those towns had to send mounds of paper to be frozen and freeze-dried. [link to full article]

August 30, 2011 / Council of State Archivists

New System Improves Public Access at Mississippi Department of Archives and History

Article originally appeared on liswire.com on August 29, 2011.

The Mississippi Department of Archives and History, located in Jackson, Miss., went live in August with its installation of the Koha integrated library system in the state’s archives and historical library. ByWater Solutions will provide ongoing support for MDAH.


“MDAH is excited about our move to the Koha system,” said Julia Marks Young director of the Archives and Records Services Division. “We have already noticed that internet search engines are bringing up results from our catalog, which in turn increases public access and visibility of our collections.”

The Archives and Records Services Division collects, preserves, and provides access to the archival resources of the state of Mississippi. These resources span the days of prehistory and Native Americans to the Civil War, the Civil Rights era, and beyond. Holdings include more than 42,682 GB of electronic records, 70,000 cubic feet of state records and manuscript collections, 250,000 images, 72,000 published items, and 200 newspaper titles. [link to full article]

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